PART TIME EVENT COORDINATOR

EVENT COORDINATOR (part-time; 15-20 hours/week)

Job Summary

The Event Coordinator, reporting to the CEO, will lead the planning and successful execution of events, working closely with volunteers and staff.

Responsibilities and Duties

• Prepare and maintain event manual for all aspects of each event, including calendar listing all planning aspects and all post-event follow up
• Manage all event logistics and planning details
• Create and effectively manage event budget in partnership with Director of Philanthropy
• Create and update event websites
• Solicit sponsorships in partnership with Director of Philanthropy
• Create and execute comprehensive marketing plan to meet event attendance and fundraising goals, effectively promote event through various channels
• Ensure accurate reporting of event progress and final results
• Engage volunteers, effectively communicating and facilitating meaningful opportunities; coordinate and lead individual volunteers and volunteer committees
• Ensure all event logistics are identified and executed timely
• Solicit silent auction items to meet revenue goals; set up and coordinate all auction activities and/or other event-specific fundraising component
• Write, create and manage effective social media posts and email communications related to each event, including post-event communications
• Coordinate and conduct post-event evaluations
• Maintain accurate records of vendors, volunteers, supporters and attendees
• Update email lists in Constant Contact

Qualifications and Skills

• Experience planning and managing all aspects of special events
• Record of successfully developing and/or managing volunteers
• Proficient in MS Office, Constant Contact, donor management software
• Understanding of Miami Valley market demographics
• Always represents agency with high professional standards
• Able to network to create new contacts and cultivate relationships
• Effective in project planning and management
• Proven creativity in social media (Facebook, Instagram, LinkedIn, Twitter) and mass email communications

How to Apply

Email cover letter, resume and 3 professional references to apfeiffer@bbbsmiamivalley.org. Position open until filled.

Please, no phone calls or walk-ins.